How to Create a Project Management Timeline? Step-by-Step Guide 

It’s essential for all project managers to keep in mind that many tasks and things need to be done in a timeline.

This step-by-step guide will show you how to create a project management timeline.  

6 Steps to Create a Project Management Timeline

Define your framework

The first step in creating a project management timeline is to define your framework. You need to decide what kind of timeline you want to create. There are many different types of project management timelines. The most common type of timeline is a Gantt chart.

Once you have decided on the type of timeline you want to create, you need to gather all of the information about your project including the start and end date of the project, the tasks that need to be completed, and the dependencies between these tasks.

After you have gathered all the information about your project, you can begin creating your timeline.  

First, you will need to create a list of all the tasks that need to be completed. Next, you will need to determine the sequence in which these tasks need to be completed.

Finally, you will need to create a Gantt chart or other type of timeline that shows each task’s start and end dates and the relationships between these tasks.  

Creating a project management timeline can seem like a daunting task. However, if you take it one step at a time, it is simple. Following these steps can create a detailed and accurate project management timeline.  

Creating a Gantt chart or layout chart

As you may start to notice, there are many different types of project management timelines. Choosing the right one for your project can be tricky. Here’s a step-by-step guide on how to create a project management timeline using a Gantt chart software.

Choose your project management softwareThere are many project management tool out there that can help you create a Gantt chart. Do some research and find one that will work best for your needs.

Input your project informationOnce you have chosen your project management software, input all of the relevant information for your project into the program. It will include the tasks that need to be completed, the deadlines for each task, and any other essential details.

Create your Gantt chartOnce you have inputted all the relevant information, you can create your Gantt chart. Be sure to include all tasks and deadlines.

Adjust as neededYou may need to adjust your Gantt chart as you work on your project. Add new tasks or remove old ones as necessary.

Share with othersOnce you have created your Gantt chart, share it with others involved in the project.

Pick the appropriate tools

You need to gather three types of information to create an accurate project management timeline:  

  1. Project requirements
  2. Team availability
  3. Dependencies

Requirements are the output that your project needs to achieve. Knowing the requirements helps you understand what needs to be done and when it needs to be done.  

Team availability is key to scheduling project tasks. You need to know when your team members are available and whether they have other commitments that might conflict with the project.  

Dependencies are tasks that need to be completed before other tasks can begin. For example, if you’re building a new website, the design needs to be approved before the development can begin.  

Write clear objectives

Creating clear objectives for your project to have a successful outcome is essential. Below are steps to create clear objectives for your project management timeline.  

The first step is to identify the goal of the project. What is the primary objective that you are trying to achieve?

Once you have identified the goal, you can break it down into smaller objectives. You will focus on these smaller objectives in your project management timeline.  

The next step is to define each objective. What specific tasks need to be completed to achieve each objective? Be as detailed as possible in your definitions.

The final step is to prioritize your objectives. Which objectives are more important than others? You may need to complete some objectives before others to achieve the project’s overall goal.

Creating clear objectives is essential to creating a successful project management timeline. By taking the time to identify and define your objectives, you can ensure that your project stays on track and ultimately achieves its goals.  

Define critical timelines for your project

Every project is different, so there is no single answer to this question. However, you can follow some basic steps to create a project management timeline.

  1. Define the critical milestones for your project. These are the significant events or deliverables that need to be achieved.
  2. Identify the tasks that need to be completed to achieve each milestone.
  3. Estimate how long each task will take to complete.
  4. Create a timeline showing when each task needs to be completed to meet the project milestones.
  5. Revise the timeline based on project scope or schedule changes.

Creating a project management timeline can seem daunting but following these simple steps will help you get started.  

Set up a goal for your timeline

You need to set a goal before you can start creating your timeline.  

What is the purpose of the timeline?

What do you want to achieve with it? Once you know what you want to achieve, you can start setting up your timeline.

Choose feature-rich software to create your timeline

There are many different software and apps that you can use to create your timelines. Some examples include Yoroflow and GanttProject. Choose the software or app you feel will be easiest for you.

Input your data into the software

Once you have chosen your project management software or app, it’s time to input your data. This data can include tasks, milestones, deadlines, and anything relevant to your project. Be sure to input this data in a way that is easy to understand and follow.

Create your timeline

Now that you have inputted all your data, it’s time to create your timeline. Begin by creating milestones and tasks. Then, connect these milestones and tasks with arrows to show the sequence in which they should be completed. Finally, add in any relevant deadlines or other information.


Creating a project management timeline is a great way to keep your project on track and ensure you hit your deadlines. But how do you create a timeline? This step-by-step guide will walk you through creating a timeline for your next project.

Creating a timeline for your project can seem daunting, but it doesn’t have to be. By using Yoroflow’s project management software, you’ll be able to create a timeline that will help keep your project on track. 

So, let’s get started!